At TalentCount, we believe Human Resources is the engine that influences the workforce toward success, and a positive company culture creates the rhythm of any business. We take pride in connecting companies with reliable, detail-oriented professionals who help keep their operations organized and running smoothly.

We are excited to be working with a growing company in its search for a dependable and organized Temporary HR Administrator / File Clerk. This role will support the Human Resources team with an important records management project, including organizing and transferring electronic employee files into the company’s HR system, scanning physical documents, converting files to PDF, and tracking project progress in Excel.

If you are organized, comfortable with administrative tasks, and enjoy detail-oriented work, we’d love to hear from you!

This is a temporary position for at least 3 months, with an initial onsite training period and potential for a hybrid or partially remote arrangement.  

Core Duties:  

? Organize, review, and transfer active employee personnel files and hiring documents from existing HR systems and shared folders into UKG.

? Scan and digitize physical employee records, including historical I-9 forms, ensuring documents are clear, complete, and properly saved.

? Convert scanned documents into PDF format and maintain consistent file naming conventions and folder organization.

? Run active employee lists and use them to verify, organize, and track employee records throughout the transfer process.

? Create and maintain basic Excel spreadsheets to log completed files, monitor project progress, and identify outstanding documents.

? Maintain the confidentiality and security of sensitive employee information throughout the records management process.

? Follow established procedures and instructions to ensure files are accurately transferred, organized, and accessible to the HR team.

? Provide general administrative support to the Human Resources department as needed.

? Other duties as assigned.

What we’re looking for:  

? 6 months to 1 year of administrative, clerical, file management, or related experience.

? Strong organizational skills and attention to detail, with the ability to prioritize tasks and follow instructions.

? Basic proficiency in Microsoft Excel, including maintaining spreadsheets and tracking project progress.

? Experience with document scanning, PDF conversion, and electronic file organization.

? Comfortable working with digital systems, shared drives, and transferring information between platforms.

? Ability to handle confidential information with discretion and accuracy.

? Experience with HRIS platforms, particularly UKG or Paylocity, is an asset.

? Previous HR administrative experience or familiarity with employee personnel files and I-9 documentation is a plus.

? Available to start as soon as possible and comfortable committing to a temporary assignment of at least 3 months.

? Able to work onsite initially for training and physical document scanning, with a flexible schedule between 7:00 AM and 6:00 PM, Monday through Thursday.